CONSTITUTION AND BY-LAWS

Article 1. NAME

The name of this organization shall be the Chattahoochee Men’s Golf Association, hereinafter referred to as CMGA. The CMGA is a golf league with regularly scheduled competition at the Chattahoochee Golf Course in Gainesville, GA.

Article 2. PURPOSE

The purpose of the CMGA is to increase the skills, knowledge, respect, enjoyment, and fellowship of the game of golf by means of planning, organizing, and directing regularly scheduled golf competitions and related social activities for members.

Article 3. MEMBERSHIP

Membership is open to any male amateur golfer, without regard to age, contingent upon his payment of annual dues and enrollment in the GHIN (Golf Handicap and Information Network) handicap system. There shall be permitted one non-dues membership category at the discretion of the President, that of former members of the organization who wish to continue participation in the social activities of the CMGA upon their retirement from the game. This category shall not be eligible to vote.

Article 4. ORGANIZATION AND GOVERNANCE

The CMGA has no stock or other ownership authority, nor does it have paid employees. Membership therein does not convey to the member any personal or private interest in the organization. No pecuniary interest is derived by virtue of a membership. Each member has 1 vote per general membership ballot.

The CMGA shall be governed by a Board of Directors, elected by the general membership. The Board shall consist of the CMGA President, CMGA Vice President, CMGA Secretary, and CMGA Treasurer. The President shall serve concurrently as the Chairman of the Board of Directors. This Board, along with the CMGA Tournament Director, Website Manager, and Advisory Committee of up to five members will constitute the Executive Board which, under these bylaws, shall be responsible for the day-to-day operation of the CMGA.

Article 5. DUTIES OF EXECUTIVE BOARD MEMBERS 

A. President: The President shall oversee the entire CMGA operation and shall have final authority in any administrative and financial matters. He shall preside over all Executive Board meetings. He shall ensure all other Board members perform their specific duties. He may appoint up to five CMGA members to serve on the Advisory Committee. He shall be authorized to sign checks in the absence of the Treasurer. He will ensure CMGA board minutes and treasury records are maintained for 3 years per IRS compliance.  He shall manage tournament sign-up fees and distribute awards.    The President must be re-elected annually by the membership and is limited to 3 consecutive years in office. 

B. Vice President: The Vice President shall assist the President in all administrative duties to include assisting the Website Manager. He shall preside at all meetings in the absence or incapacity of the President. He shall perform the duties of the President should the President be unable to serve. The Vice President must be re-elected annually by the membership and is limited to 3 consecutive years in office.

C. Secretary: The Secretary shall establish and maintain all records pertaining to membership and communication. He shall record and publish the minutes of all meetings involving the Executive Board.  He must be re-elected annually by the membership and is limited to 3 consecutive years in office.

D. Treasurer: The Treasurer shall maintain all organization funds in the CMGA bank account and ensure the annual IRS filing.  He shall pay the bills of the CMGA. He is responsible for the Calendar Tax Year accounting and the source and application of CMGA funds.  He shall submit a quarterly report on income and expenses along with the forecasted budget to the Board of Directors.  He must be re-elected annually by the membership and is limited to 3 consecutive years in office.

E. Tournament Director: The Tournament Director shall organize each game, prepare scorecards, determine winners, and post scores to GHIN.  He serves at the pleasure of the current President. 

F.  Website Manager:  He is responsible for maintaining the CMGA website.  He will ensure the website is updated regularly with relevant and exciting information to include attracting new members, significant events, photos, and member achievements.  He will assist the Tournament Director as needed.  He serves at the pleasure of the current President.  

G. Advisory Committee: Advisory Committee members are appointed by the President and serve at the pleasure of the President for a term of one year.  It is the responsibility of each Advisory Committee member to give advice and points-of-view to the President and serve in other matters such as the tournament signup desk according to the needs of the President.  The President may re-appoint a committee member for another term.

Article 6. ELECTION OF AND SUCCESSION OF OFFICERS

The Board of Directors shall as required determine a slate of candidates for nomination for offices of President, Vice-President, Secretary and Treasurer. The Vice-President elected and serving in any year shall be the Board’s candidate for President for the next year assuming the President declines to succeed himself.  All CMGA members shall be informed in writing, no later than fourteen days before the annual meeting, of the Board’s nominees for the coming year. Any member desiring to submit his own nomination for different candidate(s) must present the names of his candidate(s) in writing to the Board of Directors not later than three days prior to the date of the annual meeting. The election of officers for the upcoming year shall be conducted no later than December 31 of each year. Upon the unscheduled vacancy of the office of the President, the Vice-President shall succeed. Upon the unscheduled vacancy of the office of the Vice-President, the Secretary shall succeed.  An appointment for the remainder of the normal term of the Secretary shall be made by the President.

Article 7. MEMBERSHIP DUES AND FEES

The dues for membership and tournament entry fees shall be determined by the Board of Directors and reviewed annually depending upon the financial status of the organization.

Article 8. MEETINGS

There shall be at least one scheduled meeting of the CMGA general membership each year. The Executive Committee shall meet quarterly.  Other meetings of the general membership or the Executive Board will be called by the President on an as-needed basis.

Article 9. VOTING

Any proposed change in these bylaws must be approved by a majority vote of the general membership. Except for the annual election of the Board of Directors, voting issues to be decided by the general membership may be conducted via USPS mail or by email. For these issues, ballots must be in the hands of members not less than ten days before the ballot return is due.

Article 10. DISSOLUTION

Upon dissolution of this 501c(7) Corporation, all assets shall be donated per compliance to one or more appropriate 501c(7) organization(s) within the local area or to a local government for a public purpose.

Revision: 091523